Happy National Clean Off Your Desk Day!

nat clean your desk day

Happy National Clean Off Your Desk Day, Remote Justice readers! Yes, you read that right. Apparently there is an entire day in January dedicated to clearing up your workspace to make room for a productive new year.

Keeping a dedicated space for your work is imperative for productivity– and so is keeping that space clean! So, in spirit of this holiday, we’re rounding up a few of our favorite tips to help you get organized!

  1. Use a three-tray system for organizing your papers— Important, To File, and To Read. This minimizes the space that your papers take up on your desk but also leave them accessible to you throughout your work day.
  2. Make your own desk tray to organize your supplies! You can purchase these from office supply stores, but if you don’t want to spend the extra money and want to add a personalized touch to your space, check out this great list of different DIY trays!
  3. Hide the cords cluttering up your space. Your line of vision will be clearer and will help you get into more of a work headspace. Click here to find out how one woman tamed her office cords.
  4. Lacking space but need storage? Check out this ingenious way to create floating bookshelves that will fit in narrow spaces!

Do you have any other tips on how to keep a clean remote work space? Let us know in the comments!

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Supporting Remote Work on an Organizational Level

Melanie Zurek and her daughter hug while sailing on a boat.

Third in the Provide in Profile series, Executive Director Melanie Zurek shares some insights about remote work and the intentionality of communication that it requires. Our experiences at Provide have shown us that remote work is unlikely to be successful if that intentionality, as well as those moments of reflection, are not supported from the top down. Check out this interview with Melanie to learn more about how we implement this behavior into our daily work!

The Discipline Needed for Remote Work

A calming image of a sunset, reflective water, and a pile of stones.
Getting to know our colleagues not only informs how we do our jobs, but helps us develop deeper connections to our work. One of the things we at Provide have learned through our reliance on remote work is that socialization has to be deliberate. We can’t just assume that we will learn about each other or build a supportive organizational culture naturally. Interview can be an important tool.

Here’s the second interview in the Provide in Profile series: Wyndi Anderson, Provide‘s Senior Director of Programs, talks about the challenges of remote work, the discipline required, and what she does to help her maintain that discipline! She offers some helpful ideas for workers wondering about pace and reflection.

Routines for Finding Inspiration

A cartoon yellow and white lightbulb on a black background

At Provide, we had a chat about the tools and routines we use to assist our remote work. There were some great suggestions, so we’d like to share them here! This is a quick list of resources and routines that we use to help us feel inspired!

3 Things to do Tomorrow Morning
Some of us have found that taking time to write down the first three tasks for the next morning goes a long way. It’s helpful to get the organizational planning done in advance so that the morning is devoted to execution.

Handlists
It’s very tempting to take notes digitally when working remotely, especially to simplify sharing. That said, some of us have found that we feel more organized and inspired when we make the effort to handwrite notes!

Harvard Business Review
This is a very high quality resource that covers a lot of ground for managers!

Manager Tools Podcast
Hosted by Michael Auzenne and Mark Horstman, this is a great listen for managers looking to become more effective!

Read a Hard Copy of a Local Newspaper
Keeping up with nearby events and news is vital for organizations that need to be culturally competent. Some of our team members find it helpful to establish connections in tangible ways, and reading hard copies of local papers definitely does the trick!

Tools for Remote Sharing

Cartoon faces hover over a series of connective lines.

At Provide, we had a chat about the tools and routines we use to assist our remote work. There were some great suggestions, so we’d like to share them here! This is a quick list of tools that simplify how we share information!

Evernote
Evernote makes sharing notes easy, whether the notes are typed or handwritten!

Google Docs
Collaboration is incredibly simple with Google Docs. Seriously, if you’re not using it for your projects, start now!

Google Slides
Similar to Google Docs, this is a must when creating slideshows!

GroupMe
Stay in touch with your colleagues with GroupMe — you don’t even need the app to use it!

Skype
For large meetings, we use other tools, but Skype is still essential for quick catching up.

Tools to Simplify Remote Work

On a wooden desk sit a laptop, a phone, a notebook, and a pen.
At Provide, we had a chat about the tools and routines we use to assist our remote work. There were some great suggestions, so we’d like to share them here! This is a quick list of tools that make keeping track of different accounts, tasks, and events much easier!

1Password
This helps us secure our logins, travel documents, and other sensitive information in one safe place.

eWallet
This is another helpful tool for storing passwords and is available on a variety of platforms.

Google Now
This keeps us prepared for the weather, aware of local traffic delays, and in the know about area events! This is extremely useful for organizations that want to acquire cultural proficiency.

Sunrise
A great tool that integrates appointments and reminders from a large number of sources.

Todoist
For collaborative tasks, Todoist is a must! One great premium feature is the ability to color code projects.

TripIt
Those who travel for work know that keeping track of the necessary documents can be a nightmare. No longer the case with TripIt!

Wunderlist
Another great app for keeping track of tasks. Users can share lists and easily sort items in a number of ways!

Socializing with Intent

Silhouettes of figures sitting with differently shaped thought bubbles above their heads.
Getting to know our colleagues not only informs how we do our jobs, but helps us develop deeper connections to our work. One of the things we at Provide have learned through our reliance on remote work is that socialization has to be deliberate. We can’t just assume that we will learn about each other or build a supportive organizational culture naturally. ┬áTo that end, the Provide Communications Intern began an interview project; she first interviewed Provide‘s Deputy Director, Jenny O’Donnell, about her role, what surprises her about the work, “secret” passions, and more! For managers looking for ways to incorporate better socialization practices into their remote work, this may be an interesting resource!